Posted by: ARServices on Apr 16, 2018
ARServices is seeking a full time Accounts Payable Clerk to join its team to support the Department of Energy's Defense Nuclear Facilities Safety Board (DNFSB). The Defense Nuclear Facilities Safety Board (DNFSB) is an independent organization within the executive branch chartered with the responsibility of providing recommendations and advice to the President and the Secretary of Energy regarding public health and safety issues at Department of Energy (Department) defense nuclear facilities. The position is located in Washington DC.
The Accounts Payable Clerk must demonstrate ability to organize, input and transmit documents accurately and efficiently within a team environment. The ideal candidate is someone extremely motivated, diligent and efficient. Must be consistently accurate, well-organized and maintain document files in good order. The position is located at the Defense Nuclear Facilities Safety Board in Washington, D.C.
Convert hard copy documents such as Travel Authorizations, Travel Vouchers, Purchase Orders and invoices into digital form by scanning and by data entry into Excel and Word documents and into Financial Tracking Systems Use e-mail and/or fax to send transmittal forms with supporting documents from the Federal Agency that received the invoices that Agency's Accounting Services Provider located in another city Check and verify the accuracy of their work. Assure the accuracy of their work by self-checking and comparing input documents to output documents Produce reports from the Financial Tracking System designed by themselves or others and use them to confirm the accuracy of their postings into the System Maintain orderly hard copy files of documents in accordance with Agency procedures Maintain orderly electronic copy files of documents in accordance with Agency procedures Create a clear audit trail by labeling documents with reference numbers. Organize their work output to enable easy review on a sample basis of their work. For example, recording transmittal numbers, account numbers or other reference numbers on invoices received, sent and recorded Evaluate current processes and systems that for recording and transmitting accounting data and recommend ways of improving efficiency Write down the procedures that they use to perform their job or improve the written procedures that already exist. Save these procedures in digital form where they may be easily found and used Requirements
Current Public Trust access is preferred Experience in converting hard copy documents such as Travel Authorizations, Travel Vouchers, Purchase Orders and invoices into digital form by scanning and by data entry into EXCEL and WORD documents and into Financial Tracking Systems At least 3 years of Accounts Payable experience At least 3 years of clerical experience and intermediate proficiency with Microsoft Excel and Word. Experience and education must demonstrate his or her ability to follow directions, to read, retain, and understand a variety of instructions, regulations, policies and procedures Dependable, diligent, orderly, self-directed and open to learning new things Ability to make own work process more efficient Dedicated to providing outstanding service Works well with others ARServices is an Equal Opportunity/Affirmative Action Employer committed to hiring and retaining a diverse workforce, including protected veterans and individuals with disabilities.
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