Administrative Specialist

Connecting employers with military veterans!

Connecting employers with military veterans!

Posted by: OASIS Systems on May 23, 2019


Aurora, CO

Job Description:


Provide administrative support to the Space and Missile Systems Center (SMC) Remote Sensing Systems Directorate (RS) RS Operations Support Division (RSC)at Buckley AFB, CO


Bachelor degree, 8 years Space SPO experience can be substituted for Bachelor degreeHave 5 years direct relevant experience, and 3 years Military Personnel SystemsHave the ability to communicate both orally and in writing with clarity and accuracyCandidate must be able to obtain, and maintain, the proper personnel clearance (Secret) required for this position


Develop and implement a training program for the purpose of providing on-the-job and classroom training to Government personnel.Develop, maintain, and update SMC instructions, implementation guides, and standardized processes.Support the Air Force training program ensuring personnel receive initial, recurring and annual training as required to satisfy mission needs; assist functional organizations and the unit's Government Purchase Card (GPC) holder to acquire cost effective and efficient training; develop, maintain, and update the organization's training budget and obligation estimates; coordinate with functional organizations regarding non-Governmental training courses prior to purchasing or contracting the training; disseminate training opportunities to target audience such as DAU, Continuous Learning opportunities, AFIT, Space 100, Space Fundamentals, Civilian Developmental Education, Officer PME, Aerospace course offerings, and vendor course offerings; and receive and submit annual Squadron Officer School (SOS) packages.Support the professional and career development training program ensuring employee training history records are complete, accurate and IAW regulatory guidelines; confirm system input and output information is correct; maintain and track Basic Developmental Education (BDE), Acquisition Program Development Plan (APDP) and Individual Development Plan (IDP); maintain and update training data contained in databases to track and coordinate efforts; coordinate and announce developmental opportunities to personnel; monitor and ensure employees acquire all training necessary to fulfill requirements consistent with their professional developmental and career advancement goals.Support the unit deployment/readiness management program. Activities include: preparing for deployment and redeployment; monitoring and tracking deploying personnel and equipment products; reviewing deployment tasking planning documents; inputting, extracting, and interpreting data in automated information systems such as Status of Resources and Training Program (SORTS) and the AEF Reporting Tool (ART); analyzing emergency action messages, and recommending solutions; managing the organization's Inspector General activities; developing crisis action procedures in conjunction with other employed organizations; maintaining a close relationship between operations, logistics, and support organizations to enhance support of the combat mission; analyzing and recommending requirements for forward movement of forces to support SMC; managing the Self Inspection Program (SIP); and integrating redeployment planning actions with functional area representatives.Maintain and update the organization's military performance reports, feedbacks, and military promotion programs. Provide status briefings regarding the OPR/EPR program, including timeliness statistics; develop semi-annual briefings regarding OPR/EPR policies, duty titles and change of reporting officials, directives and regulations; schedule/monitor EPR/OPR processing; and maintain and update information contained in databases to track and coordinate efforts.Assist in the submission and processing of military and civilian awards and decorations; provide weekly status reports/briefings regarding the awards program, including timeliness statistics; and provide semi-annual briefings regarding awards policies, directives and regulations; and maintain and update information contained in databases to track and coordinate efforts.Collect and document requirements for accountable and non-accountable supplies and equipment; process requisitions; maintain stores of accountable and non-accountable supplies and equipment; and conduct inventories.Track organization space allocation requirements. Develop, maintain, and update reports identifying organizational space utilization including personnel assignment. Process and report status of additional space requests.Coordinate all personnel management activities with associated management personnel. Provide guidance and recommendations to organizational personnel for completing manpower and personnel documentation. Maintain the unit personnel management roster/unit manning document and related organizational rosters. Maintain and update information contained within databases to track and coordinate efforts. Assist in writing and maintaining office plans and procedures such as maintenance of an accurate organizational baseline, organizational charts, functional statements, mission descriptions and telephone directories.

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About OASIS Systems

Oasis Systems is a premier provider of customer-driven, cost-effective and quality Engineering Services; Enterprise Systems and Applications; Human Factors Engineering; Information Technology and Cyber Security; Professional Services; and Specialized Engineering Solutions to the Department of Defense, FAA, Nuclear Regulatory Commission and other federal agencies. We strive to be an exciting and welcoming company that attracts, develops, motivates and retains the most talented, skilled and dedicated people in the industry; where they are encouraged to achieve personal excellence, purpose, and their full potential and career aspirations; while supporting mission-critical national security technologies and programs.

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